Job Description

:

Tier: 1

Department: Administration

Supervisor: General Manager of Tribal Operations

Location: 16281 Q Road Mayetta, KS 66509

Pay Range: $22.55-$36.85

Offering rate will vary within the listed hourly range above. *Supported by the Department budget & related experience/education*

• Preference in employment actions exercised in accordance with applicable law. Applicants must provide proof of eligibility for preference.
• Benefits for Full-Time: Weekly pay periods, Holiday pay, paid Birthday leave, Weekly accruals for Vacation & Sick leave, Administrative, Bereavement, and Educational Leave available, Low-Cost & Low-Deductible Benefits Plans & Generous 401(k) matching program.

Questions before applying? 785-966-3060

Role:

The Executive Administrative Assistant serves as a hub for the administrative office, Tribal Council and the organization. The role assists Executive Administration staff in a wide variety of day-to-day functions, including organizing documents, maintaining records, prioritizing, and responding to information requests, managing purchase orders and timekeeping functions, along with scheduling internal meetings, and attending to logistics and staffing for General Council meetings, and travel arrangements as needed. The Executive Administrative Assistant also provides direct supervision over 8 staff, which includes establishing work schedules, training, providing instruction and assignments.

To qualify for this position, applicants must meet all minimum requirements by the closing date of this announcement.

Minimum Requirements:

Driving: Must have a valid Kansas driver's license free of occupational restrictions. Must be insurable with the Nation's insurance carrier.

Experience: 2+ years of similar or related experience. Prior experience with communication, task management, staff supervision, file/data management, policy development and implementation.

Education: AA degree in Business Administration, Communication, or related field.

Interpersonal Skills: The ability to motivate or influence others is a material part of the job, requiring a significant level of diplomacy and trust. Obtaining cooperation (internally and/or externally) is an important part of the job and a high level of interpersonal skills is critical to the success of this position. Work frequently involves contacts requiring considerable discussion of problems, material presentations, and resolving issues impacting departments or divisions.

Knowledge :

• Administrative : Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography, and transcription, designing forms, and workplace terminology.
• English Language : Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Customer and Personal Service : Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Computers and Electronics: Knowledge of general office equipment including a computer, printer, copier, scanner, fax, telephone, telephone switchboard, cell phone and mail metering system.
• Administration and Management : Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
• Tribal Knowledge: General knowledge of Indian tribes, specifically the Prairie Band Potawatomi Nation (general history, law, policies, procedures, community knowledge).

Skills :

• Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Computer Software Applications: At least intermediate level skill of Microsoft Suite and Adobe software, with the capacity to learn new software applications.
• Active Learning: Understanding the implications of new information for both current and future problem-solving and decision-making.
• Strong Writing and Editing : Communicating effectively in writing as appropriate for the needs of the audience.
• Social Perceptiveness: Being aware of others' reactions and understanding why they react as they do.
• Monitoring: Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
• Time Management: Managing one's own time and the time of others.
• Communication: Utilizing the ability to convey information and ideas effectively to the appropriate audience.

Abilities :

• The ability to concentrate on a task without being distracted. Ability to perform under high levels of stress during peak times.
• The ability to speak clearly so others can understand you.
• The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
• The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing that there is a problem.
• The ability to read and understand information and ideas presented in writing.
• The ability to communicate information and ideas in writing so others will understand.
• The ability to communicate information and ideas in speaking so others will understand.

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